Author: Backstage Library Works Authority Contol Listserv Date: To: Backstage Library Works Authority Contol Listserv Subject: Re: [BSLWAC] Alexander Street, Chadwyk
Concerning the BSLW reports that accompany the quarterlies: I have a simple
Excel-based procedure for handling these that cuts down on the time they
require by about 75%. I made the procedure available here a couple of years
ago and it was well received. Did you see it then?
BTW, with III we also have to review local system-generated reports as well
as the BSLW reports after quarterly updates just like you do.
Carlyle Campbell Library
919 760 8381
On Fri, Jul 22, 2011 at 9:07 AM, Judith A Kirk <judith.a.kirk@???>wrote:
> Exactly. This is why we try to handle this stuff inhouse....these name
> headings can be so poorly constructed that we end up with mismatches from
> BSLW, and that means I have to deal manually with it anyway, so I may as
> well "head this off at the pass' and not send the records for authority
> control. Too many mismatches.
> This is -not- the fault of BSLW. We save money (and frustration on my part)
> by not sending those records to BSLW as part of our quarterly workflow. It
> took awhile to totally tailor our profile the way we wanted, but now it's
> worth it.
> We've been with BSLW for a year and a half, and I'm finally getting a
> reasonable handle on the quarterly workflow. It took me awhile to integrate
> what I could get from BSLW with what Voyager could give me, and to plan
> which reports to address first. If you're a Voyager library, you still need
> to check the global change queue :-) so it's like an additional 'report'
> that corresponds in some ways to the BSLW "Authority record change" report.
> The significant changes I -need- to deal with, I get from the Voyager global
> change report. All other changes (in fixed fields, added cross-references or
> note fields) are noted in the BSLW authority change reports, and I don't
> need those as much as the Voyager global change queue. So that eliminated
> quite a large number of BSLW reports from my consideration.
> Western has one person dedicated to authority control 40 hours a week (me)
> and there's PLENTY to keep me busy. I'm not sure how other libraries without
> that many hours for authority control deal with the reports/quantity of
> work. If we did not reconcile those reports, our database would be
> I can't impress how important it is to have someone or someones who can
> systematically go through these reports to find the work they need to do.
> Once you get through it a few times, it gets easier, but there is still
> plenty to keep me busy until the next quarter. I also do NACO work,
> generally I can get the most done at the end of one quarter and before we
> ship out the next quarter's records. This last time I used those couple of
> weeks to eliminate the old LC genre authority records manually and to
> re-code bib records with 650's that should be 655's. Our Voyager system is
> set to NOT overlay on $z in the 010 field. I also just finished work going
> through every gsafd heading and comparing against our catalog, adding the
> appropriate indicator and $2 gsafd. Where there were duplicates or conflicts
> between gsafd and lc genre, I took lc genre as the preferred heading.
> Enough rambling...even on a Friday. Time to get back to the global change
> Judith Kirk
> Coordinator, Authority Control
> Western Michigan University Libraries
> Kalamazoo, MI 49008-5353
> *From: *"Exelby Alan Mr (LIB)" <A.Exelby@???>
> *To: *"Backstage Library Works Authority Contol Listserv" <
> *Sent: *Friday, July 22, 2011 7:07:16 AM
> *Subject: *Re: [BSLWAC] Alexander Street, Chadwyk
> Just a comment: I don’t think this is necessarily a question of the age of
> records – we have seen sets of ‘MARC’ records for e-books that were of
> appalling quality.
> Mr A.V. Exelby,
> Systems/Databases Librarian.
> The Library,
> University of East Anglia,
> Norwich, NR4 7TJ
> Tel.: 01603 592432
> E-mail: a.exelby@???
> Information Services
> "Man, who'd have thought being a librarian could be so tough"
> Seamus Harper, in 'Harper 2.0', "Andromeda".
> BSLWAC mailing list
> http://mailman.xmission.com/cgi-bin/mailman/listinfo/bslwac >
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