Ted, I second Martha's suggestion of getting the III Automated Authority Control module. Your quarterly reports are already is limited to only the authority records represented by a bib heading in your catalog (it would be much, much worse if you were getting a report of all changes made to all authority records). However, if you have the Automated Authority Control module, you don't need to look at changes where the 'old' version is in a 4xx. We have also decided that there are too many changes for us to track changes in non-1xxr fields (4xx, 5xx, 670, etc.). Therefore, I have the reports limited to only cases where the 1xx has changed. Unfortunately, OCLC is running a macro to update obsolete values in 1xx second indicators and unneccessary final periods in the 1xx fields. Since these are changes to the 1xx field, they are included in the report, but there's nothing we need to do for those changes. These macros are likely to continue running until about next spring. (BTW, please add your voice to mine in request BSLW add a routine to ignore changes in the obsolete indicators and in final punctuation -- it would make the reports much easier to deal with). Bob Thomas Integrated Systems Librarian & Principal Cataloger Western Washington University Libraries Bellingham, WA 360-650-7458 ++++++++++ "Information that is hard to find is information that will remain hardly found." ________________________________ From: bslwac-bounces+bob.thomas=wwu.edu@mailman.xmission.com [mailto:bslwac-bounces+bob.thomas=wwu.edu@mailman.xmission.com] On Behalf Of Ted Waller Sent: Tuesday, July 29, 2008 12:19 PM To: Backstage Library Works Authority Contol Listserv Subject: [BSLWAC] quarterly cleanup tips?? Has anyone developed/discovered any techniques to speed up cleanup for the quarterly authority updates from BSLW? We get a list of 6,000 changed headings each quarter that have to be reviewed after loading the changed MARC authority records. Our III system replaces the changed authority records but we have to change the headings in bib records manually. There's no way to automate the process (Global Update for individual headings helps a little), but is there a way to speed up the review of headings in the reports? The vast majority of headings don't require updates, as we know, but I would like a way to quickly zero in on those that do, like the headings where a death date is added. It's frustrating to have to review 6,000 headings when only 150 bib. records need changing. In other words, I am looking for a way to quickly identify the few changed authorities that also have headings in our bib. records that need to be changed. I refer to the updates as quarterly, but others may get them more or less frequently. -- Ted Waller Carlyle Campbell Library Meredith College Raleigh, N.C.