Hello All,

Yesterday, I sent off an email to Horizon’s Product Manager, Ed Riding, who was able to pass it to their Horizon cataloging expert. The following is what their expert had to say:

The only times I’ve seen this be an issue is when a client has the bib 490 field set as the linking tag—which is not the default Horizon configuration—and linking to the auth 130 tag. A bib 800 tag links to an auth 100 tag with all subfields linking (by default).

The problem with the bib 490 is that the heading finds a matching auth 130 created from the auth 430, Horizon determines that the heading is invalid and re-links the bib field to the 100 tag of the valid auth record. Since only $a is valid in 490 tags, only the $a can display. Upon import, the client’s records will wind up with this:

Auth# 401

100 1_ $a Watson, George, $d 1946- $t Hooked on learning library

430 _0 $a <pointer to auth# 402>

Auth# 402 (invalid)

130 _0 $a Hooked on learning library

Bib

490 1_ $a <pointer to auth# 401> (because auth# 402 is invalid)

800 1_ $a <pointer to auth# 401>

Resulting in:

490 1_ $a Watson, George

800 1_ $a Watson, George, $d 1946- $t Hooked on learning library

Ed asked his expert for clarification on how Horizon customers could avoid this problem:

If possible, the 490 tag should not be used as the linking tag. While some sites use the 490 tag as the linking tag so they can search that data along with the other series, it will unfortunately cause the problem outlined above. At this time there is no way to prevent this problem from occurring if our Horizon clients use the 490 tag as the linking tag.

We at Backstage are grateful to Horizon for providing us with this explanation and wanted to share it with you immediately.

Nate Cothran

Backstage Library Works

From: bslwac-bounces@mailman.xmission.com [mailto:bslwac-bounces@mailman.xmission.com] On Behalf Of Groenwald, Rosemary
Sent: Wednesday, January 27, 2010 7:24 AM
To: Backstage Library Works Authority Contol Listserv
Subject: Re: [BSLWAC] Series authority problems in Horizon

Jeanette

We also have the same problem. I had talked with Nate about it several times over the past few years but we did not come up with a solution. My notes indicate that BSLW would investigate further. We are on Horizon 7.4.1. I would love to be able to resolve this. For the time being, we clean up the bibs as we discover them only because I haven't had time to plan a clean-up project using MarcEdit.

Rosemary Groenwald

Head of Technical Services

Mount Prospect Public Library

10 S. Emerson St.

Mount Prospect, IL 60056

847-590-3650

"Opinions expressed are those of the sender and not the Mount Prospect Public Library."

From: bslwac-bounces@mailman.xmission.com [bslwac-bounces@mailman.xmission.com] On Behalf Of Maria Mucino [Maria.Mucino@mesaaz.gov]
Sent: Tuesday, January 26, 2010 1:52 PM
To: Backstage Library Works Authority Contol Listserv
Subject: Re: [BSLWAC] Series authority problems in Horizon

Hi Jeanette,

We did have the same problem at MPL, when we sent out data to Backstage. Our particular solution was to change the authority record as follows:

SAR (Series authority record)

100 1 Cabot, Meg. ǂt Allie Finkle's rules for girls

430 0 Allie Finkle's rules for girls

We asked Backstage to modify the record for us as follows:

130 0 Allie Finkle's rules for girls

And populated that info into the 490 and 830 fields, I know this is incorrect, whoever our patrons and staff are use to titles in the series only. There was no other way I could have done it.

I you just want to change the 440 to 8XX in Horizon, you can archive this by using MARCEdit, you will have to test first some records. MARCedit is very simple to use.

I hope this helps.

Maria R. Mucino

Librarian II - Cataloguer

City of Mesa Library

480-644-5455

maria.mucino@mesaaz.gov

http://www.mesalibrary.org

He who asks a question is a fool for five minutes; he who does not ask a question remains a fool forever.
~Proverb, (Chinese)~

From: bslwac-bounces@mailman.xmission.com [mailto:bslwac-bounces@mailman.xmission.com] On Behalf Of Diane Raines
Sent: Tuesday, January 26, 2010 10:26 AM
To: jmyntti@bslw.com; Nate Cothran; bslwac@mailman.xmission.com
Subject: Re: [BSLWAC] Series authority problems in Horizon

Hi Jeanettee and the List

As you can see Nate wrote to me asking if this was an issue for us. I am trying to picture the sequence to figure out if it is. Could you please give me a few before and after examples that I could check in my database to figure out if it is a problem for me. I am sending this to the list figuring that maybe other Horizon libraries might also have or be interested in some examples so that we all can more easily check for this problem. That way BSLW can understand it and we can figure out if it is something that we need to also bring to the attention of Sirsi-Dynix. By the way, what version of Horizon are you on?

-Diane

M. Diane Raines
Technical Services/Serials Librarian
Westminster College-Giovale Library
1840 South 1300 East
Salt Lake City, UT 84105-3697
email: draines@westminstercollege.edu
voice: (801) 832-2260
fax: (801) 832-3109

>>> "Nate Cothran" <ncothran@bslw.com> 1/25/2010 1:37 PM >>>

Hi Diane,

One of our libraries, Williamsburg Regional, has an issue with series authorities in the Horizon system. I was wondering if her question makes sense to you as a Horizon user.

Here is the question:

Jeanette Navia [jnavia@wrl.org]

This is a question for Horizon libraries who use Backstage authorities processing. We have problems when series headings that were title-only headings (130 in the authority records) are replaced by series headings that include author and title (100 in the authority records).

Most of our bib records with this problem have title-only series headings in 440 fields. When we get the updated authority records from Backstage, the a subfield of the new heading (the author's name) replaces the a subfield in the 440 field (series title) of the bib record. We end up with series headings in bib records with just the author's name and no series title.

Does anyone reading this know if there is a way to have Horizon change the series field in the bib record from 440 to 800 if an authority record with a 100 field replaces an authority record with a 130 field?

Thanks in advance for considering this,

Nate Cothran

Vice President, Authority Control

Backstage Library Works

533 E 1860 S Provo, UT 84606

(v) 800.288.1265 x255 | (f) 801.356.8220 | (e) nate@bslw.com

www.bslw.com | www.ac.blog.com | www.ac.wiki.com

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