Bob,
I think that this is going to be exactly what I needed. I think that I found the right process within Data Exchange.
I did contact our rep since we only received one file and asked which it was or if they did not send us a file.
Thank you,
Amber
Amber Bice
Acquisitions Librarian
Serials/ILL Librarian
Franklin University Nationwide Library
303 S. Grant Ave.
Columbus, Oh 43215
(614) 947-6565 (direct)
The Library toll free:
1-866-341-6252
Fax: 614-461-0957
>>> "Bob Thomas" <Bob.Thomas@???> 3/31/2008 11:17 AM >>>
Amber,
You should have two DEL files, one containing records that need to be
deleted from the NAME authority record index, and the other containing
records that need to be deleted from the SUBJECT authority index. (If
not, let BSLW know so they can modify your profile).
III does not have a way to DIRECTLY delete records based on a file that
is loaded -- however, it can be done. I first copy a DEL file (say name
deletes) from my PC into Data Exchange using the Get PC button. Then I
'prep' the .lfts file to create the .lmarc version. I then select the
file and use a locally-created load profile to load the records (this
only works if you have your load profile set up so that the authority
records in the file being loaded automatically overlay existing
records). When I click the 'Load N' (or whatever your button is labeled)
to load the file, I get the screen with the Test & Load buttons. I
select the 'Use Review Files' checkbox on this screen so that each
record loaded is placed in a review file. Therefore, by loading the DEL
authority file, I'm effectively moving each of the related records in my
system into a review file. The final step is then to go to the Delete
Records mode, select the review file I just created, and delete all the
records. It's a bit convoluted, but if you have more than a few records
to be deleted, it's faster than deleting them one at a time.
Bob Thomas
Integrated Systems Librarian & Principal Cataloger
Western Washington University Libraries
Bellingham, WA
360-650-7458
> -----Original Message-----
> From: bslwac-bounces@???
> [mailto:bslwac-bounces@???] On Behalf Of Amber Bice
> Sent: Monday, March 31, 2008 8:00 AM
> To: bslwac@???
> Subject: Re: [BSLWAC] Loading DEL files into III
>
> Hello,
>
> I was wondering if anyone knows how to or has successfully
> loaded the DEL file into the III system. Since the changes to
> the Backstage website, where the files are saved to your
> desktop instead of FTP'ing them from backstage to your site,
> I have had trouble figuring this out. The NAME and SUB files
> should be fine to load as we did before using Data Exchange.
>
> Currently,using Data Exchange, we have no line in the 'Select
> Process' option that allows you to load a DEL file. Does one
> need to be created now that the files are not loaded using FTP?
>
> This is probably a really easy question to answer but I have
> never loaded these files before.
>
> I appreciate anyone's help.
> Thank you,
>
>
> Amber Bice
> Acquisitions Librarian
> Serials/ILL Librarian
> Franklin University Nationwide Library
> 303 S. Grant Ave.
> Columbus, Oh 43215
> (614) 947-6565 (direct)
> The Library toll free:
> 1-866-341-6252
> Fax: 614-461-0957
>
>
>
> _______________________________________________
> BSLWAC mailing list
> BSLWAC@???
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