Patricia,
> Maybe (probably) we've got a lot of unique problems. But what I'm
> interested in, is what is your "review of suppressed authority
records"
> going to consist of? What are you looking for and how are you going
to
> tell people how to look for it?
I think I'm just lucky. I'm fairly new in my position (and with III), so
I ran the report. At our institution, at this point, it only contained
213 orphaned authority records. I checked twenty random records and only
found a couple with issues (typo in bib or linking issue like you
described). So, the number will be small enough that we'll have a couple
of us run through the list and do a quick check before we do the
suppress and export. I'm not seeing a lot of the problem you've
described with the high-level authority record not linking to a heading
with subdivisions. I'll look into that more next week to find out why.
It may be an option in our setup, but I'd like to figure it out. (And
it's Friday afternoon, so no more authority control today).
Bob
-----Original Message-----
From: bslwac-bounces+dragonp=ecu.edu@???
[mailto:bslwac-bounces+dragonp=ecu.edu@???] On Behalf
Of Bob Thomas
Sent: Friday, August 17, 2007 1:38 PM
To: Backstage Library Works Authority Contol Listserv
Subject: RE: [BSLWAC] Procedures for weeding vis a vis authority
recorddeletion
Patricia,
Good news. The Blind References Heading Report does just what you want.
I know, the name doesn't indicate it, but this is really a report of
authority records that are not linked to headings in any bib records.
The report is described on Page # 105920 in the manual. One thing to
note, authority headings are linked to bib headings even if the bib
record is suppressed. So the report won't give you the right results
until the bib records are actually deleted.
We plan on using this report to identify the records that need to be
deleted, suppressing the authority records, creating a review of the
suppressed authority records, exporting the file for Backstage, then
actually deleting the authority records. Complicated, but no manual
one-by-one record steps involved.
Hope it all works out like we think it will.
Bob Thomas
Integrated Systems & Cataloging Librarian Western Washington University
-----Original Message-----
From: bslwac-bounces+bob.thomas=wwu.edu@???
[mailto:bslwac-bounces+bob.thomas=wwu.edu@???] On
Behalf Of Dragon, Patricia M
Sent: Friday, August 17, 2007 9:55 AM
To: bslwac@???
Subject: [BSLWAC] Procedures for weeding vis a vis authority record
deletion
Hi everyone,
At East Carolina (Backstage customers since April 06), we are
undertaking a major weeding project and deleting a vast number of bib
records. We are assuming that part of our procedure will have to be an
analysis of authority records linked to those deleted bibs, and
determining whether the linked authorities also have to be deleted and
reported to Backstage as deletes. We're imagining some kind of decision
tree: Is this the last instance of this heading in the database? Is it
a DLC record (as opposed to a brief system-generated record)? Is there
another heading in use of which this heading is a part? You can see
this can get rather complicated, and we need a way to explain this to
students. Does anybody have procedures for weeding and reporting
authority deletes? How do you decide which authority records are
candidates for deletion? Does anyone have any automated means of
pulling out auths to be deleted, or must humans evaluate each heading?
We have a Horizon System, by the way, but I welcome thoughts from those
with any ILS.
Thanks in advance for your help,
Patricia
Patricia M. Dragon
Cataloging Dept.
Joyner Library
East Carolina University
Greenville NC 27858
(252) 328-0296
dragonp@???
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